Junior Admin / Executive Assistant

Cleared are looking for a talented Executive Assistant to support and work to a Senior Executive Service Band 2 officer in a high-tempo environment. You will contribute to mission outcomes, with exposure to a variety of Departmental work and activities. You will work closely with other executive assistants and be part of a supportive network.

Estimated start: ASAP
Initial contract duration: 6 months + 6 months
Security Clearance: Must hold TSPV security clearance
Location of work: Canberra

Key Responsibilities

• Provide administrative and executive support to senior officers.
• Liaise effectively with a range of internal and external stakeholders, exercising judgement and professionalism to build productive working relationships.
• Manage and coordinate calendars and work schedules, providing logistical support including travel arrangements and senior level liaison commitments.
• Prioritise, triage and coordinate responses in accordance with expectations.
• Respond to incoming and outgoing communications.
• Prepare, collate, and manage the timely distribution of meeting papers, meeting minutes, reports, and briefs.
• Work collaboratively with the broader senior leadership team and other executive assistants.

Required Knowledge / Experience and Tools

• Excellent administrative and organisational skills with attention to detail, thoroughness, and consistency.
• Strong communication skills, both verbal and written.
• Ability to develop and maintain effective working relationships with both internal and external stakeholders.
• Ability to coordinate tasks effectively, multi-task and manage competing priorities.
• An exceptional level of professionalism, initiative, and ability to self-direct.
• Be highly organised, motivated, responsive, and resilient.
• Deliver outcomes consistent with Departmental practices and values.
• Be confident in meeting timeframes and managing your workload.
• Demonstrate a "Can-do" attitude plus the initiative and discretion to manage the role effectively.

Highly Desirable

• Proven ability to provide high level administrative support to senior executives.

We strongly encourage veterans and individuals with Defence experience to apply. Your unique skills and background are highly valued, and we are committed to supporting your transition into this role.

Cleared Recruitment is leading the way for Defence recruitment services, bringing together some of Australia's best talent in ICT, Engineering and business and connecting those with specialised and future thinking Defence industry suppliers to ensure Australia is mission-ready at all times.