Project Business Management Officer

Cleared Recruitment is seeking an experienced Project Business Management Officer to support a major Defence capability acquisition program within a complex and fast-paced project environment.

• Expected Commencement Date: ASAP
• Duration: 9-months
• Hours: Full-time
• Location: Canberra - No option for remote work
• Minimum Security Clearance: NV1

This role will suit a proactive and highly organised professional who enjoys working across project governance, risk management, stakeholder engagement, reporting, and project coordination functions. You'll play a pivotal role supporting senior project leadership and ensuring effective administration and governance across a high-profile Defence project.

The Opportunity

Working within an integrated project team, you will provide business management and project office support across a broad range of project activities, helping to drive effective governance, coordination, reporting, and stakeholder engagement outcomes.

Key Responsibilities

• Support day-to-day project office operations and governance activities.
• Coordinate project reporting, documentation, correspondence, and information flows for senior leadership review.
• Manage and coordinate risk management activities, including maintaining risk registers, supporting governance forums, and ensuring compliance with relevant policies.
• Provide secretariat support for project and governance meetings, including agenda preparation, scheduling, minute taking, and action tracking.
• Assist with stakeholder engagement across Defence, industry partners, and subject matter experts.
• Support the establishment and maintenance of project administration, governance, and business processes.
• Monitor project activities to ensure quality outcomes are delivered within agreed timeframes.
• Contribute to project planning, coordination, and continuous improvement initiatives.

To be successful, you will bring:

• Experience within a PMO, project support, business management, or project administration function.
• Strong project coordination, reporting, and governance experience.
• Excellent organisational skills with the ability to manage multiple competing priorities.
• Strong stakeholder engagement and relationship management skills.
• Experience supporting governance meetings and providing secretariat services.
• Strong written and verbal communication skills, including the ability to review and prepare project documentation.
• Sound judgement, analytical thinking, and problem-solving capability.
• A collaborative approach and the ability to work effectively within integrated and matrixed teams.

Essential Experience

• Relevant tertiary qualifications or equivalent industry experience.
• Minimum three years' experience in project management, project coordination, business administration, or related disciplines.
• Experience coordinating team activities and supporting project delivery functions.
• Strong understanding of project management principles and processes.

Highly Regarded

• Experience supporting Defence programs or projects within a Capability Acquisition and Sustainment Group (CASG) environment.
• Knowledge of Defence governance frameworks, organisational structures, and project delivery processes.
• Understanding of the One Defence Capability System (ODCS).
• Experience working within complex Commonwealth or Defence stakeholder environments.

Security Requirement

Applicants must hold an active NV1 Security Clearance

Why Apply?

This is an excellent opportunity to join a significant Defence capability program where you'll gain exposure to senior stakeholders, complex governance frameworks, and nationally important acquisition activities. You'll be part of a collaborative team environment with the opportunity to make a tangible contribution to capability delivery outcomes.

If you are an experienced Project & Business Support Officer looking for your next contract, apply today!