Operations Coordinator

Our client is seeking an operations coordinator to join on a full time permanent basis based in Artarmon. In this role you will join an industry leader that supply and support a wide range of specialised products for Naval and commercial marine applications.

The successful applicant will be adept at handling a wide range of administrative and operational tasks, including travel administration, expense report management, office and supply management, and various office productivity functions. Additionally, the role involves generating invoices and delivery documents for customers, as well as coordinating incoming and outgoing freight arrangements.

Due to the nature of this project candidates are required to hold Australian Citizenship and be eligible for a security clearance. Previous Defence experience is advantageous but not required.

Responsibilities & Duties

• Support office productivity by organising and coordinating meetings, preparing reports, and maintaining accurate records.
• Oversee office supply inventory, including ordering and stocking office and amenities supplies.
• Prepare and manage expense reports, ensuring timely submission and reimbursement.
• Manage travel arrangements and scheduling for staff, including booking flights, accommodation, and transportation.
• Assist with general administrative tasks, including filing, data entry, and correspondence.
• Coordinate freight arrangements for incoming and outgoing shipments, ensuring timely and efficient delivery.

Experience required

• Proven track record working in an operations focused role
• Understanding of freight, logistics and/or supply chain
• Proficient in the use of Microsoft Office Suite
• Strong organisational skills
• Familiarity with invoicing and delivery documentation process
• Ability to obtain a AGSVA security clearance (must hold Australian Citizenship)

Please apply in Word format, PDF is also accepted.

Cleared Recruitment is leading the way for Defence recruitment services, bringing together some of Australia's best talent in ICT, Engineering and business and connecting those with specialised and future thinking Defence industry suppliers to ensure Australia is mission-ready at all times.