Senior Business Analyst

Position: Business Analyst - Senior - EL1 equivalent
Rates: Negotiable
Location: Canberra or Brisbane offices. 2-3 days per week on site.
Start Date: Tuesday, 09 December 2025
Contract Duration: 6 months + 6 months
Security Clearance: Baseline
Maximum Hours: 40 per week
Closing Date: Friday 31st October 10 AM (Canberra time)

About the team
The Change and Project management Office (CaPMO) enhances the departments capabilities by supporting Projects through tailored training, developing standardised processes, and analysing project performance. It ensures decision-makers have access to quality information and helps projects achieve strategic and operational objectives.

About the project
The project aims to implement an off-the-shelf program and project management and reporting tool within the department to improve the management and reporting of its programs and projects. This initiative will involve a comprehensive discovery phase, during which requirements will be gathered from a diverse group of stakeholders, including project managers, business owners, and senior executives, to ensure the tool aligns with their specific needs.
In addition, the project will include a detailed review of the department's current project management processes, reporting, and frameworks. This review will enable the tailoring of the software to meet the department's needs, ensuring it enhances operational efficiency and supports decision-making.

Job details
The Change and Project Management Office (CaPMO) within the Department of infrastructure, transport, regional development and communications, Sport and the Arts (the department) is seeking a Business Analyst to undertake research, discovery and analysis of business requirements, to scope, design and implement an online Program and Project Management and Reporting Tool (PPMRT).

The BA will:

• Review current project management processes, reporting, and frameworks.
• Engage with stakeholders, such as project managers, business owners, senior responsible officers, etc., to gather and validate functional and non-functional requirements from a project perspective.
• Document current and future state workflows to inform system design and change planning.
• Develop a Business Requirements document, including functional and non-functional specifications.
• Support the development of a Project Management Plan (PMP) by aligning requirements with delivery scope.
• Facilitate communication between technical teams and business stakeholders, ensuring mutual understanding and agreement.
• Produce relevant artefacts and actively participate (and at times lead) in stakeholder workshops, meetings, and stakeholder sessions.
• Assess initiative-level reporting needs and determine feasibility of integrating them into the PPMRT.
• Evaluate existing internal systems for potential use in initiative tracking, including hybrid options.
• Review a customised version of a PPMRT used by another department to assess adaptability. Provide a recommendation report outlining viable options for government initiative-level reporting, including risks and dependencies.

Deliverables may include (but will not be limited to):

• Detailed Discovery Report
• Current vs Future State analysis and workflows
  PMP input
• Stakeholder Engagement Plan
• Detailed Business and System-based Requirements and
  Specifications
• Communicative and reporting artefacts and tools, to
  support stakeholder discussions and change management
  activities.
• Initiative Reporting Assessment
• Comparative Review Report (based on precedents of
  existing PPMRTs)
• Recommendation Report.

Key duties and responsibilities

Research and Analysis:

• Conduct a thorough review of current project management processes, reporting, and frameworks.
• Undertake research and discovery activities to gather business requirements

Stakeholder Engagement:

• Engage with various stakeholders including project managers, business owners, and senior responsible officers to gather and validate functional and non-functional requirements.
• Facilitate communication and ensure mutual understanding between technical teams and business stakeholders.

Documentation and Reporting:

• Document current and future state workflows to inform system design and change strategies.
• Develop detailed business requirements documents, including functional and non-functional specifications.

Planning and Implementation:

• Support the development of a Project Management Plan (PMP) by aligning requirements with the delivery scope.
• Participate in, and at times lead, stakeholder workshops, meetings, and sessions.

System Evaluation and Recommendation:

• Assess reporting needs at the initiative level and evaluate the feasibility of integrating them into the PPMRT.
• Evaluate existing internal systems for potential use and assess hybrid options.
• Review customized versions of PPMRTs from other departments to assess adaptability.
• Provide a recommendation report detailing viable options for government initiative-level reporting, including risks and dependencies.

Artefact Production:

• Produce relevant artefacts to support stakeholder discussions and change management activities, such as detailed discovery reports, comparative reviews, and recommendation reports.

Technical skills
People-centred product design Strong written communication Interpersonal skills Problem solving and solution-based thinking Business analysis and requirements gathering Research and discovery Product based development Process mapping and design Document and artefact development User stories and acceptance criteria development Understanding of APIs and system integrations

How to apply:
Send your CV or reach out to Ashleigh at Cleared.

At Cleared Recruitment, we provide tailored recruitment solutions to individuals with a background in ICT, Engineering, Cyber and Project Services, who are seeking their next opportunity within Defence Industry, Federal Government, Intelligence and National Security.

We are committed to fostering a diverse and inclusive workplace where all employees and job applicants are treated with respect and dignity. Therefore, we strongly encourage veterans and individuals with Defence experience to apply. The same applies to candidates who are of an indigenous origin.